Communication with Teams
Technical Information Centre (TIC)
The TIC is located at the competition venue (see appendix).
The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.
The TIC will be open according to the following schedule:
| Dates | Opening hours |
| Friday, 18 June 2021 | 10:00 – 12:00 |
| Saturday, 19 June 2021 | 10:00 – 12:00 & 16:00 – 22:30 |
| Sunday, 20 June 2021 | 15:00 – 22:00 |
The TIC is responsible for, but not limited to, the following:
- Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
- Distribution of urgent notices to the delegations from the Technical Delegates and competition management
- Receipt of written questions to be answered during the Technical Briefing
- Settlement of technical enquiries from delegations
- Receipt of final confirmations and relay declarations
- Receipt of withdrawal forms
- Distribution of special passes the day before the respective event, according to start lists
- Distribution of items confiscated at the Call Room
- Registration and collection of personal implements
- Managing additional doping control requests (national record …)
- Protests and written appeals
The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.
An Information desk (sub-TIC; with direct link to the TIC) will be also available at the warm-up and training venue and operational according to the following schedule:
| Dates | Opening hours |
| Thursday, 17 June 2021 | 15:00 – 19:30 |
| Friday, 18 June 2021 | 15:00 – 19:30 |
| Saturday, 19 June 2021 | 09:00 – 12:30 & 15:00 – 21:30 |
| Sunday, 20 June 2021 | 09:00 – 12:30 & 14:00 – 20:30 |
All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC (tic@cluj2021.ro) prior to the start of the Championships. When the Team Leaders are collecting the bibs they will be asked to confirm the e-mail addresses.
Individual communications to specific teams will be nevertheless also posted through the pigeonholes.
Virtual TIC
Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to
- make their final confirmations and running order declarations,
- download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
- fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)
The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.
Orientation visit and technical briefing
There will be a visit organised to Cluj Arena on Friday, 18 June 2021 from 10:30, in order for the team leaders to inspect access routes and other facilities which will be important to the teams. Team leaders are to meet LOC members at the TIC, from where they will be escorted to this visit. The competition venue inspection will be followed by a Technical Briefing, during which the LOC and European Athletics will provide updates and information which are not already mentioned in this team manual and will include:
- Timetable amendments (if any)
- Starting heights and raising of the bar for the vertical jumps
- Answers to written questions
Each team may be represented by a maximum of two people and, if necessary, an interpreter. The venue inspection and the technical briefing will be held in English.
There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel or the training & warm-up area. Please refer to the Information Desk in the Team Hotel for detailed information.
Any enquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.
The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than Thursday, 17 June 2021 18:00.
Team Leaders’ WhatsApp group
A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.
Competition & Training Venues, Equipment & Implements
Cluj Arena
Cluj Arena and its surroundings are shown in Competition venue map (see appendix). There are 30,201 seats in the stadium.
Location of field events for each session are available in the appendix.
Warm-up and training area (Iuliu Hațieganu warm-up area)
The facilities of Iuliu Hațieganu warm-up area will be available for warm-up and training. The area has the following sites:
- Outdoor warm-up stadium
- Indoor warm-up and training area
- Weightlifting facilities
The warm-up and training area will be operational as follows:
| Date | Opening hours |
| Thursday, 17 June 2021 | 15:00 – 19:00 |
| Friday, 18 June 2021 | 15:00 – 19:00 |
| Saturday, 19 June 2021 | 9:00 – 12:00 & 15:00 – 21:00 |
| Sunday, 20 June 2021 | 9:00 – 12:00 & 14:00 – 20:00 |
Athletes in long throws will have the possibility to warm-up and train according to the following schedule:
Thursday, 17 June 2021
| Time | Discipline |
| 15:00 – 16:15 | Hammer |
| 16:15 – 17:30 | Discus |
| 17:45 – 19:00 | Javelin |
Friday, 18 June 2021
| Time | Discipline |
| 15:00 – 16:15 | Javelin |
| 16:15 – 17:30 | Hammer |
| 17:45 – 19:00 | Discus |
Saturday, 19 June 2021
| Time | Discipline |
| 9:00 – 10:15 | Discus |
| 10:15 – 11:00 | Hammer |
| 11:15 – 12:00 | Javelin |
| 15:00 – 16:30* | Hammer |
| 16:30 – 18:00* | Discus |
| 18:15 – 19:45* | Javelin |
Sunday, 20 June 2021
| Time | Discipline |
| 9:00 – 10:15 | Javelin |
| 10:15 – 11:00 | Hammer |
| 11:15 – 12:00 | Discus |
| 14:00 – 15:30* | Hammer |
| 15:30 – 17:00* | Discus |
| 17:15 – 18:45* | Javelin |
Equipment and implements necessary for training will be available at the training venue(s). Officials will be present to help in the case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.
The Weight training facilities in the warm-up and training venue is shown in Warm-up map (see appendix)
Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the information desk in team each hotel.
Official Training at the Competition Venue
Official training for all athletes at Cluj Arena will take place on Friday, 18 June 2021 from 10:00 to 12:00.
Note: the warm-up and training area will not be available during this time!
During the official training, athletes will also have the possibility to train with official Starters from 10:45 to 11:45.
As pole vaulting is not possible at the training and warm-up venue, a special training session will be made available for the athletes competing in this discipline in Cluj Arena on Saturday, 19 June 2021. Teams willing to take advantage of this special arrangement shall inform the LOC (via the TIC or Information Desks) latest by Friday, 18 June 2021 18:00.
Implements & Equipment
Official Implements
The implements provided by the LOC (see Implements list) are selected from those appearing on the current World Athletics approved implements list.
Additional implements may be added to the approved list, if requested by Member Federations or manufacturers to the European Athletics, by 11 June, and if supplied to the LOC free of charge. All such implements must have World Athletics certification and must be approved by the European Athletics Technical Delegates. Four samples of each implement must be supplied by the Member Federation or manufacturer concerned and sent to the LOC by 16 June at the latest.
Personal Implements
Personal Implements shall also be allowed, providing that:
- They are readily identifiable and are World Athletics certified
- They are not already on the official list
- They have been checked for compliance with World Athletics Rules
- They are made available to all the other competitors until the end of the Final
Personal implements will have to be submitted to the Technical Information Centre or the Information Desk at the warm-up and training area the day before the event and no later than 18:00.
If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.
Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.
In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at technicalofficer@worldathletics.org so that its status can be checked and confirmed to you and the LOC in due time.
Markers
Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners at the track.
Entry, Qualification System & Final Confirmations
Entry Rules
In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.
No athlete may compete in the European Athletics Team Championships unless entered by a European Athletics Member Federation.
According to 603.1 each European Athletics Member Federation may enter one team comprising a maximum of 50 (fifty) athletes (25 male and 25 female athletes).
Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Athletics Team Championships.
Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men).
“I run Clean” Certification
Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.
Entry Procedures
Entries shall be made through the European Athletics Entries System which will be accessible at the following link: https://evententry.worldathletics.org. Member Federations’ entries manager shall use their already known individual and personalised access.
Final Entries
Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 8 (eight) days before the event. According to the regulations the deadlines for the final entries are:
- Opening of the final entries: Tuesday, 25 May 2021
- Deadline for the final entries: Friday, 11 June 2021 14:00 (CET)
Member Federations will be able to enter reserve athletes, together with their final entries, in order to proceed with replacement in case of late injuries.
According to 603.4, in case of late injuries, replacement of initially entered athletes will be allowed until final confirmation deadline. However, no additional athletes will be accepted, but substitutes only.
Registration for non-scoring “B races” on 100m, will also have to be made through the online system at the same time as the final entries. A maximum of 2 athletes per team may be entered. Additional participation may be accepted, according to availability.
All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.
Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. Any amendment and update of logistical information after the closing of the final entries shall be communicated via email to competition@european-athletics.org.
Final Confirmations
Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).
Final confirmation will have to be made online, via European Athletics online tool according the following schedule:
| Competition day | Deadline for final confirmation |
| Day 1, 19 June 2021 | Friday, 18 June 2021 18:00 |
| Day 2, 20 June 2021 | Saturday, 19 June 2021 18:00 |
Relays Declaration Forms
The composition of each relay team shall be officially declared at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.
Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:
| Event | Deadline for Final Declaration |
| 4 x 100m Women | Saturday, 19 June 2021 19:40 |
| 4 x 100m Men | Saturday, 19 June 2021 20:02 |
| 4 x 400m Women | Sunday, 20 June 2021 18:45 |
| 4 x 400m Men | Sunday, 20 June 2021 19:07 |
Failure to participate
Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).
Withdrawals
Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC or online.