General Information
The LOC has made accommodation arrangements for team members in 6 hotels of similar standard.
The hotels will officially open with full services on 17 June 2021. If members of your federation are planning to arrive earlier, please contact the LOC (email: competition@cluj2021.ro) well in advance to ensure specific arrangements are made.
For detailed information about the team hotel locations and distances, please see the City Map and Hotels appendix.
Information Desk
An Information Desk will be located in the lobby of each team hotel with qualified personnel offering relevant information about all aspects of the European Athletics Team Championships First League, Cluj-Napoca 2021.
The Information Desks’ opening hours will be as follows:
| Day | Open | Close |
| 17 June | 14:00 | 22:00 |
| 18 June | 8:00 | 20:00 |
| 19 June | 8:00 | 23:00 |
| 20 June | 8:00 | 22:00 |
| 21 June | 8:00 | 12:00 |
Official Hotels
The official hotels for the European Athletics Team Championships First League Cluj-Napoca 2021 are indicated below with the internet address of their home page where further details can be found:
Teams Hotels
Grand Hotel Italia
Strada Trifoiului 2.
400478 Cluj-Napoca
www.grandhotelitaliacluj.ro
Ramada by Wyndenham
Calea Turyii 43-49.
400193 Cluj-Napoca
www.ramadacluj.ro
Opera Plaza
Strada Train Mosoiu 10-12.
400132 Cluj-Napoca
www.operaplaza.ro
Grand Hotel Napoca
Strada Octavian Goga 1.
400698 Cluj-Napoca
www.hotelnapoca.ro
Royal Classic
Strada Liviu Rebreanu 39.
400466 Cluj-Napoca
www.royalclassic.ro
Golden Tulip Ana Dome
Strada Observatorului 129.
400352 Cluj-Napoca
www.goldentulipcluj.ro
Reservations will be made by the LOC based on the accommodation requirements indicated in the Final Entries.
Team hotels allocation will be communicated after the closing of the Final Entries.
Accommodation Costs and European Athletics Quota
European Athletics Quota
According to the competition regulations (610.4), European Athletics will cover the costs of up to 4 (four) days’ of the full board accommodation of the participating teams for a maximum of 25 (twenty five) male athletes, 25 (twenty five) female athletes and 13 (thirteen) officials.
In addition to the participation of the in-ratio-officials (maximum 13 officials), the following number of out-of-ratio officials will be accepted for the European Athletics Team Championships First League 2021. The number of accepted out-of-ratio officials are depending on the number of travelling athletes within the team as follows.
If travelling athletes are:
– less than 40: no more than 13 officials (in quota) are accepted
– up to 45: 17 officials (including 4 out of quota officials) are accepted
– up to 50: 18 officials (including 5 out of quota officials) are accepted
– more than 50: 19 officials (including 6 out of quota officials) are accepted
Member Federations are requested to enter the out-of-ratio officials when making their Final Entries.
No contribution shall be made in respect of athletes representing the host European Athletics Member Federation.
Accommodation Costs
The official period (for which European Athletics is covering team accommodation) is from Thursday 17 June to Monday 21 June 2021 (4 nights).
Additional nights have been fixed as follows: 2 nights before (15 and 16 June) and 1 night after (21 June).
If your team is planning to stay outside this period, the below mentioned rates will not apply, and a separate agreement will have to be made with the LOC (e-mail to: competition@cluj2021.ro).
The following rates apply for team members. This includes full board accommodation.
| Team Members | Single room | Twin(2) room |
| Official period (Athletes and Officials) | 100 € per night (1) | 160 € per night |
| Additional nights (Athletes and Officials) | 115 € per night | 180 € per night |
All prices include VAT.
(1) For the official period, each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and in-ratio officials registered in the final entries, at the price of a twin room in single occupancy (80 €). Any single rooms above the 10% threshold will be charged at the rate of 100 € during the official period and 115 € outside of the official period.
(2) In case of later arrival/early departure of the sharing person, the night used as single room will be charged at the rate of the twin room in single occupancy (80 € during the official period / 90 € for additional nights).
European Athletics Regulations
610.11 Any Member Federation which, having agreed to participate, withdraws and does not inform European Athletics and the organiser at least 30 (thirty) days before the first day of the European Athletics Team Championships, shall pay to European Athletics as compensation for irrecoverable costs of 10.000 (ten thousand) Swiss Francs. European Athletics may remit this amount to the organiser.
610.10 The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.
Note: The team Invoice will be based on the accommodation requests included in the final entries as well as any additional requirements indicated after the closing of the final entries.
Payment Procedures
The accommodation invoice will be sent to each Federation detailing the amount they owe after the final entries. Federations are kindly encouraged to make their payment by bank transfer to the following account:
| Name of the bank | BRD – Groupe Société Générale |
| Bank address | BRD Unirii – Bucharest Sect. 3, Street Vintila Voda, No 2. |
| Account holder | Federația Română de Atletism |
| IBAN | RO63 BRDE 441S V735 6221 4410 |
| Swift N° | BRDEROBU |
| VAT | EUR |
Note: A copy of the bank transfer will be required on arrival.
The balance of the payment must be paid on-site. Payment can also be made by credit card or by cash in LEI or Euros by the Team Leader at the Accreditation Centre.
Rooming list
Detailed information about athletes and officials’ rooming list will have to be entered by the Member Federations during the Final Entries process.
Further amendments will have to be made via email after the closing of the Final entries. The confirmed/accepted changes will be effected in the system by the LOC.
While registering their final entries, Member Federations will be requested to sign a consent form to allow the list of the room numbers for the members of the respective team to be communicated to Sample Collection Officials. Where this information is obtained, it will only be used for the purposes of the blood and urine testing, will be confidentially treated and destroyed once it is no longer required for these purposes.
Meals
Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants.
Meals times shall be as follows:
- Breakfast 07:00 – 10:00
- Lunch 12:00 – 15:00
- Dinner 19:00 – 22:30
A late serving provision will be made for those athletes retained at the stadium due to doping controls or protests.
For lunch and dinner, mineral water will be available free of charge. All other drinks must be paid for.
Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where they are staying.
Services in the Team Hotels
Meeting Rooms
Rooms for meeting opportunities are available at all team hotels. Reservation shall be required via the Information Desk at a reasonable time in advance.
To ensure that all teams have access to the meeting room, usage may be limited.
Teams requiring any additional service may make separate arrangements through the information desk. There is also the possibility to reserve office/meeting rooms for Teams, with exclusive right for the whole duration of the Championships. Please contact Laura Pazari (laura.pazari@fra.ro +40 0742 494 344) should you have such request.
Rooms for Physiotherapy
Dedicated rooms for physiotherapy will be provided for the teams with medical staff so that they can set-up their own massage beds.
Internet Access
Free internet access will be provided at team hotels.