Competition Procedures

Timetable

The competition timetable is available on the Appendices ***

Warming-up before event

Warming up will take place in a defined area (see Appendix 3). At the end of the warming up the athletes shall prepare for the race.

Competition Bibs

General

Each athlete will receive 2 bib numbers: 1 to be put on the back of the singlet and the other one, with the name of the club and with a space to place de GPS transponder, to be pinned in front of the singlet. Both bibs numbers will be delivered upon arrival of teams at accreditation centre

The competition bibs may not be cut, bent, covered or ruined in any way.

Competition Clothing

All competitors must wear registered vest of the same design and colour of the club they are representing.

Participating clubs in the ECCC Cross Country or corresponding Member Federations must provide European Athletics/Local Organising Committee with a full set of photographs of their club team uniforms (preferably in an electronic version) by 27 January 2023 and will have the obligation to wear them throughout the competition:.

Competition Shoes

All the competition shoes must comply with World Athletics TR5, including the sole and/or heel and the spikes dimensions. It is the athletes’ responsibility to make sure that the shoes to be used for competition are on the current list of approved shoes models by the World Athletics (https://www.worldathletics.org/about-iaaf/documents/technical-information) In case of no compliance with the TR5 or the list of approved shoes, an athlete may be not allowed to compete or disqualified after the competition with the result being void.

The shoes will be checked at the Call Room as the clothing items.

Call Room

The first call for the participants will be made in the Call Room near the start line (see Appendix 3). It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event.

ECCC XC2023 · Call Room Timetable

Call Room OpenCall Room ClosesCompetition StartsCategoryDistanceLaps
9:409:5010:00U20 Women5.810 m 3 Long lap
10:1510:2510:35U20 Men5.810 m3 Long lap
10:5011:0011:10Senior Women8.720 m2 short + 3 long
11:4511:5512:05Senior Men8.720 m2 short + 3 long
12:3012:4012:50Mixed Relay4×1.450 m4 x 1 short lap

Call Room Procedures

In the Call Room, all team members of each club must enter together and the judges will check the following in accordance with World Athletics Rules:

  • Competition Bibs
  • GPS transponders
  • Shoes according to Rule TR5
  • Uniforms
  • Wristbands will be given to the first Relay athlete
  • Any other kind of advertising

Specific Event Procedures

Competition Regulations are available online.

Event Presentation Format

As the athletes line up for the start, selected athletes will be introduced to the public.

Official announcements will be made in Spanish and English.

Starter’s commands

All instructions will be given in English. The command is “On your marks” followed by a shot from the starter’s gun.

False Start

In the event of a false start, the starter will fire a second shot and officials will raise a tape across the course, 100m from the start line.

Departure Boxes

For each race, each team will be allocated departure boxes, the position of which will be drawn by the Technical Delegate. The result of the draw will be announced at the Technical Meeting and displayed at the Information Desk in the teams´ hotel as well as on the start gantry at the course.

Chip Transponders

A chip transponder to be put on one of the bibs will be handed out in the call room. Athletes must ensure the proper placement of the transponder as it is the responsibility of the team managers and the athletes to ensure they are aware of the check-in times for entry to the Call Room in due time.

The chips will have to be returned after each race, at the Chip/Kit Collection Area (see exact location in Appendix 3).

Leaving the course after the competition

After the competition, athletes leave immediately the course through the mixed zone – where the media interviews will be carried out and where they will have to return the chip transponders.

Scoring

Each race shall be scored separately. Each team’s score shall be determined by the aggregate of finishing positions achieved by its 3 (three) best-placed athletes. If two or more athletes tie for a place, in any event, the attributable points shall be divided equally between them.

A team with fewer than 3 (three) finishing athletes shall not be counted in the team classification.

No adjustment to teams’ scores shall be made in respect of any non-scoring team members or athletes participating as individuals. Teams shall be classified according to their scores, with the team in each event having the lowest score being the winner, and so on. A tie shall be decided in favor of the team whose last scoring athlete finishes nearest to first place.

Scoring is not applicable for the Mixed Relay race where classification will be done according to the final position of the last athlete entering to finish line.

There will be a takeover zone of 20m and athletes have to exchange relays (wristbands) in that area.

Timing

The official timing will be provided by Conersys and will be displayed on the official electronic timing instrument and photo finish cameras.

Clocks

A clock showing the race time is positioned on the finish line gantry as well as at the lap point. The final and intermediate results of the races and the respective team points will be indicated on the video board.

Start-List

Start List will be available for the Team Leaders on Saturday 4 February after the Technical Meeting, on the online confirmation tool and display at the Welcome Desk.

Results

Results will be displayed on the notice boards located at the course after each race. A copy of each event’s results will be available at the TIC competition website.

Post Competition Procedures

In the mixed zone, all athletes meet the media: first official TV, then TV, then radio and finally the written press. It is for the athlete to decide whether he/she will give an interview.

The first three athletes in each event may be asked to attend an official press conference. These press conferences will take priority over all other interview requirements. They will usually be held before doping controls.

Protests and Appeals

Protests and appeals are permitted and will be processed in accordance with World Athletics Rule 8 of the Technical Rules or TR8.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by someone acting on his/her behalf or by an official representative of a team (World Athletics Rule 8 of the Technical Rules or TR8).

Where the appropriate Referee is not accessible or available, the protest should be made to him through the TIC. Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board).

If the final decision of Referee is not satisfactory a written appeal can be submitted to the Jury of Appeal also through the TIC.

Any written appeal to the Jury of Appeal must be made in accordance with World Athletics Rule 8 of the Technical Rules or TR8 and signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing.