Communication with Teams

Technical Information Centre (TIC)

The TIC is located at the competition venue (see appendix).

The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.

The TIC will be open according to the following schedule:

Dates	Opening hours

For the Road events there will be a Sub TIC located at venue, which will be open according to the following schedule:

Dates	Opening hours

The TIC is responsible for, but not limited to, the following:

• Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
• Distribution of urgent notices to the delegations from the Technical Delegates and competition management
• Receipt of written questions to be answered during the Technical Briefing
• Settlement of technical enquiries from delegations
• Receipt of final confirmations and relay declarations
• Receipt of withdrawal forms
• Distribution of special passes the day before the respective event, according to start lists
• Distribution of items confiscated at the Call Room
• Registration and collection of personal implements
• Managing additional doping control requests (national record …)
• Protests and written appeals

The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.

All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC (email address) prior to the start of the Championships. When the Team Leaders are collecting the team accreditation cards and bibs they will be asked to confirm the e-mail addresses.

Individual communications to specific teams will be nevertheless also posted through the pigeonholes.

Virtual TIC

Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to

• make their final confirmations,
• download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
• fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)

The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.

Orientation visit and technical briefing

There will be a visit organised to the name of the competition venue on date at time, in order for the team leaders to inspect access routes and other facilities which will be important to the teams. Team leaders are to meet LOC members at the TIC, from where they will be escorted to this visit. The inspection will be held in English.

There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for detailed information.

This competition venue inspection will be followed by a Technical Briefing, which will be held in location. on date at time.

Each team may be represented by a maximum of two people and, if necessary, an interpreter.  It is very important that all teams are represented at the Technical Briefing.

The Technical Briefing will provide updates and information which is not already mentioned in this team manual and will includes:

• Timetable amendments (if any)
• Qualifying procedures for races
• Qualifying distances for field events
• Starting heights and raising of the bar for the vertical jumps
• Answers to written questions

Any enquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.

The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than date at time.

Daily Meetings with the Team Leaders

Meetings with the Team Leaders will be held daily and starting from date in order to provide further relevant information to the Teams and answer any questions related to the Team Services. The first meeting will be held the date and time in the location at the competition venue. The remaining meetings will be scheduled on site and according to the needs.

Team Leaders’ WhatsApp group

A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.

Competition & Training Venues, Equipment & Implements

Name of stadium

Name of stadium and its surroundings are shown in appendix link.  There are number of seats in the stadium.

Daily maps including location of field events for each session are presented in appendix link.

Downtown events

Include description of additional competition venue(s) in case of events staged downtown

Half Marathon Course

The start and finish line of the Half Marathon will be at venue. The course is a xx km loop leading through description of the course/location.

The course will be closed to pedestrians and traffic. The shortest possible route of the half marathon will be indicated on the road surface by a blue line. Every kilometre will be marked along the route.

A detailed plan of the half marathon course can be found in Appendix link. A tour will start at location of the meeting point at time and date.

Warm-up area

The warm-up area has the following sites:

• Enter sites as appropriate to your venue

Include description of specific warm-up area for long throws as well as information about shuttles if relevant.

Training Venue(s)

Athletes will have the possibility to train in the following venues and schedules:

Training venue and location

Opening hours with dates

Equipment and implements necessary for training will be available at the training venue(s).  Officials will be present to help in the case of problems or special requirements.  Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.

The Weight training room (if applicable only – LOC to confirm) in the venue is situated location.

Opening hours are: start and finish times for each day

Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the information desk in team each hotel.

Official Training at the Competition Venue

Official training for all athletes at the name of the competition venue will take place on date from time to time.  The competition Warm-up area will also be available during this time only.

During the official training, athletes will also have the possibility to train with official Starters from timeto time.

Implements & Equipment

Official Implements

The implements provided by the LOC (see Appendix xx) are selected from those appearing on the current World Athletics approved implements list.

Additional implements may be added to the approved list, if requested by Member Federations or manufacturers to the European Athletics, by date, and if supplied to the LOC free of charge. All such implements must have World Athletics certification and must be approved by the European Athletics Technical Delegates. Four samples of each implement must be supplied by the Member Federation or manufacturer concerned and sent to the LOC by date at the latest.

Personal Implements

Personal Implements shall also be allowed, providing that:

• They are readily identifiable and are World Athletics certified
• They are not already on the official list
• They have been checked for compliance with World Athletics Rules
• They are made available to all the other competitors until the end of the Final

Personal implements will have to be submitted to the implements check in point (located location) the day before the event and no later than time.

If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.

Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.

In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at [email protected] so that its status can be checked and confirmed to you and the LOC in due time.

Markers

Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners at the track.

Entry, Qualification System & Final Confirmations

Entry Rules

In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.

No athlete may compete in the name of the event unless entered by a European Athletics Member Federation.

Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the name of the event.

Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men).

Only athletes aged at least 20 (twenty) years on 31 December of the year of the competition may participate in the 50 Km Walk (men) and Marathons.

Competitors must be able to present, if requested to do so by the Technical Delegates, an official document stating their birth date.

Entry Standards and Qualification Procedure

Individual Entries

Each European Athletics Member Federation may enter up to 5 (five) athletes in each individual event of whom up to 3 (three) may participate provided all of them shall have achieved the qualifying standard for that event (see Appendix xx).

According to 103.7, in each individual event, the current Reigning European Outdoor Champion will be invited to participate as a Wildcard, in the same event organised in the following European Athletics Championships, where this event will be staged, on the condition that the athlete in question is entered by his Federation in that specific event. If a Member Federation has four athletes in one event as result of this regulation, all four will be permitted to compete.

Alternatively, each European Athletics Member Federation may enter one athlete in each individual event if such athlete has not achieved the qualifying standard for that event. The acceptance of these unqualified entries is at the discretion of the Technical Delegates, considering the number of entered athletes but always ensuring the quality of the event. The next ranked performances to the set entry standards shall be considered if complying with the number of athletes per country per event.

The Host Country will be allowed to enter one athlete without standard in any event provided it has no athlete with entry standards for that event.

For more details about Entry standards and conditions, see appendix link.

“I run Clean” Certification

Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.

Entry Procedures

Entries shall be made through the European Athletics Entry System which will be accessible at the following link: 

https://evententry.worldathletics.org. Member Federations’ entries manager shall use their already known individual and personalised access.

Final Entries

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 8 (eight) days before the event. According to the regulations the deadlines for the final entries are:

• Opening of the final entries:                    day, date
• Deadline for the final entries:                 day, date, 14:00 (CET)

All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.

Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. Amendments and updates will then be possible through the accommodation and transportation modules after the closing of the final entries.

Final Confirmations

Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).

Final confirmation will have to be made online, via European Athletics online tool.

Final confirmation forms can be submitted together (for all competition days) or for one day at time at the TIC in accordance with the times and dates shown in the table below:

Competition day	Deadline for Final Confirmation
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Relays Declaration Forms

The composition of each relay team shall be officially declared at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.

Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:

Competition day	Deadline for Final Declaration – Relays
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Once the team has taken part in the event, up to four additional athletes may take part in the Final. Substitutes may only be taken from the list of entered athletes, whether for the Relay or for any other event.

Failure to participate

Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).

Withdrawals

Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC. If the athlete is entered in another event of the Championships, the reason for the withdrawal has to be specified in detail, its acceptance being the responsibility of the Technical Delegates based on the World Athletics Rules.