General Information
The LOC has made accommodation arrangements for team members in X hotels of similar standard.
The hotels will officially open with full services on date. If members of your federation are planning to arrive earlier, please contact the LOC (email:) well in advance to make sure specific arrangements are made.
Information Desk
An Information Desk will be located in the lobby of each team hotel with qualified personnel offering relevant information about all aspects of the European Athletics event. The Information Desks’ opening hours will be as follows:
| Day | Open | Close |
Official Hotels
The official hotels for the European athletics event are indicated below with the internet address of their home page where further details can be found:
Teams Hotels
name
address
contacts: tel., fax
website
Reservations will be made by the LOC based on the accommodation requirements indicated in the Final Entries.
Team hotels allocation will be communicated after the closing of the Final Entries.
European Athletics Family Hotel
name
address
contacts: tel., fax
website
Accommodation Costs and European Athletics Quota
European Athletics Quota
European Athletics has previously informed all Member Federations about the allotted free places which were based on the results (places 1-8 achieved) and the number of participants per country at the previous edition of the European Athletics Championships as well as the previous European outdoor season best-list:
Free places quota chart to be provided by the European Athletics Office
Those Member Federations with 1 free place will receive an additional free place under the condition that they have at least one male and female athlete. The host country of the Championships has not been allotted any free place.
Ratio of Athletes & Officials
The number of team officials in the hereunder chart is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials’ accommodation costs.
| Number of Athletes From – to | Number of Team Officials Up to (1): | Maximum number of additional officials (out-of-ratio) (2): | Maximum number of Personal Coaches in-ratio (3): |
| 1 – 3 | 1 | 1 | 1 |
| 4 – 6 | 2 | 1 | 1 |
| 7 – 10 | 3 | 2 | 2 |
| 11 – 15 | 5 | 3 | 3 |
| 16 – 20 | 7 | 3 | 3 |
| 21 – 25 | 9 | 4 | 4 |
| 26 – 30 | 11 | 4 | 4 |
| 31 – 35 | 13 | 5 | 5 |
| 36 – 40 | 15 | 5 | 5 |
| 41 – 45 | 17 | 6 | 6 |
| 46 – 50 | 18 | 7 | 7 |
| 51 – 55 | 19 | 9 | 9 |
| 56 – 60 | 20 | 10 | 10 |
| 61 – 70 | 21 | 14 | 14 |
| 71 – 80 | 22 | 18 | 18 |
| +10 | +1 | +4 | +4 |
Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liasion and others.
(1) European Athletics will not cover these officials’ accommodation costs.
(2) Out-of-ratio officials above the maximum quota will be considered as Personal Coaches and will have to purchase the Personal Coach accreditation package.
(3) The total number of Personal Coaches shall not exceed the total number of team officials (in and out-of-ratio).
Accommodation Costs
For all athletes within the European Athletics Quota, European Athletics will pay for full board accommodation, as stipulated in the European Athletics Competition Regulations (108.1.4 and 110.4), for a period limited to the number of competition days plus two (official period).
The official period is thus X nights: check-in on date and check-out on date.
The minimum stay for athletes has been fixed to four nights and no contribution shall be made in respect of athletes representing the host Member Federation.
The additional nights have been fixed to the following: dates.
This means that if your team is planning to stay in venue outside the period dates (number nights), the below rates will not apply and a separate agreement will have to be made directly with the LOC/respective hotels.
The following rates apply for team members. This includes full board accommodation.
| Team Members | Single room | Twin(2) room |
| Athletes and Officials Official period | tbd € per night (1) | tbd € per night |
| Athletes and Officials Additional nights | tbd € per night | tbd € per night |
All prices include VAT.
(1) For the official period each participating team shall be allocated a minimum number of single rooms equal to 10 % of the total number of athletes and in-ratio team officials entered in the final entries. Additional single rooms can be requested and will be given according to availability. The price for the additional single room is € XX for the full board accommodation for all days.
(2) In case of later arrival/departure of the sharing person, the night the twin room is used as a single room will be charged at the rate of the twin room in single occupancy (€ XX during the official period / € XX for additional days)
Please note: In addition to the accommodation costs, out-of-ratio officials will be charged a lodging fee of € XX, for the whole duration of the event.
European Athletics Regulations
103.13 European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials materially higher or lower than the number stated in the Preliminary Entry by 20%. The latter applies only if the Preliminary Entry is more than 4 (four).
110.8 The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.
Note: The team Invoice will be based on the accommodation requests included in the final entries as well as any additional requirements indicated after the closing of the final entries.
Payment Procedures
A proforma invoice was sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment of 50% at least by date. Advance payments should be made in Euros by bank transfer to the following account:
| Bank account name | To be filled-in by LOC |
| Bank reference | To be filled-in by LOC |
| Bank account number | To be filled-in by LOC |
| Sort code | To be filled-in by LOC |
| Bank address | To be filled-in by LOC |
| Swift N° | To be filled-in by LOC |
| IBAN | To be filled-in by LOC |
| VAT | To be filled-in by LOC |
The remaining sum (= final entry sum – pre-payment) will be invoiced after the final entry deadline. Should the remaining amount (after the final entries) be settled by bank transfer, the team leader is requested to provide the LOC with a proof of payment upon arrival at the Finances Office that will be located in the Team Accreditation Centre. Otherwise the balance of the payment must be paid on-site by the Team Leader upon arrival at the Accreditation Centre.
Payment can be made by credit card or by cash in currency or Euros.
The following credit card type will be accepted on site: information from LOC
Rooming list
Detailed information about athletes and officials’ rooming list will have to be entered by the Member Federations during the Final Entries process.
Further amendments will have to be made through the accommodation module of the event management system after the closing of the Final entries.
While registering their final entries, Member Federations will be requested to sign a consent form to allow the list of the room numbers for the members of the respective team to be communicated to Sample Collection Officials. Where this information is obtained, it will only be used for the purposes of the blood and urine testing, will be confidentially treated and destroyed once it is no longer required for these purposes.
Meals
Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants.
Meals times shall be as follows:
- Breakfast
time - Lunch
time - Dinner
time
Note: On <date>, on the occasion of the Final Banquet, dinner will NOT be served in the Team Hotels.
A late serving provision will be made for those athletes retained at the stadium due to doping controls or protests.
For lunch and dinner, mineral water and one soft drinks per person will be available free of charge. All other drinks must be paid for.
Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where they are staying.
Services in the Team Hotels
Meeting Rooms
Rooms for meeting opportunities are available at all team hotels. Reservation shall be required via the Information Desk at a reasonable time in advance.
To ensure that all teams have access to the meeting room, usage may be limited.
Teams requiring any additional service may make separate arrangements through the information desk. There is also the possibility to reserve office/meeting rooms for Teams, with exclusive right for the whole duration of the Championships. Please contact:
Enter contact person & details
Rooms for Physiotherapy
Dedicated rooms for physiotherapy will be provided for the teams with medical staff so that they can set-up their own massage beds.
There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see Medical/Physiotherapy services).
Internet Access
Free internet access will be provided at team hotels.
Enter specifications per hotel if different.
Check-in / check-out times
Check-in after XX:XX and check-out by XX:XX.
Please contact contact for specific arrangements outside these times.