Communication with Teams
Technical Information Centre (TIC)
The TIC is located at the competition venue (see appendix).
The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.
The TIC will be open according to the following schedule:
| Dates | Opening hours |
| Tuesday 6 July | 17:00 – 20:00 |
| Wednesday 7 July | 10:00 – 18:00 |
| Thursday 8 July | 08:00 – 21:30 |
| Friday 9 July | 08:00 – 21:30 |
| Saturday 10 July | 08:00 – 21:30 |
| Sunday 11 July | 08:00 – 20:30 |
The TIC is responsible for, but not limited to, the following:
- Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
- Distribution of urgent notices to the delegations from the Technical Delegates and competition management
- Receipt of written questions to be answered during the Technical Briefing
- Settlement of technical enquiries from delegations
- Receipt of final confirmations and relay declarations
- Receipt of withdrawal forms
- Distribution of special passes the day before the respective event, according to start lists
- Distribution of items confiscated at the Call Room
- Registration and collection of personal implements
- Managing additional doping control requests (national record …)
- Protests and written appeals
The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.
All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC (tic.u23@ekjl.ee) prior to the start of the Championships. When the Team Leaders are collecting the team accreditation cards and bibs they will be asked to confirm the e-mail addresses.
Individual communications to specific teams will be nevertheless also posted through the pigeonholes.
Sub-TIC for Race Walking Events
A sub-TIC will be available at the Race Walking Competition venue. It will open 2 hours before the race and will close one hour after the last event.
Virtual TIC
Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to
- make their final confirmations,
- download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
- fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)
The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.
Orientation visit and technical briefing
There will be a visit organised to Kadriorg Stadium on Wednesday 7 July 2021 at 11:00 in order for the team leaders to inspect access routes and other facilities which will be important to the teams. Team leaders are to meet LOC members at the Call Room, from where they will be escorted to this visit. The inspection will be held in English.
There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for detailed information.
This competition venue inspection will be followed by a Technical Briefing which will provide updates and information which is not already mentioned in this team manual and will include:
- Timetable amendments (if any)
- Qualifying procedures for races
- Qualifying distances for field events
- Starting heights and raising of the bar for the vertical jumps
- Answers to written questions
Any enquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.
The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than Tuesday 6 July at 18:00.
Daily Meetings with the Team Leaders
Meetings with the Team Leaders will be held daily and starting from Thursday 8 July 2021 in order to provide further relevant information to the Teams and answer any questions related to the Team Services. The first meeting will be held on Thursday 8 July at 15:30. Team Leaders are to meet the LOC members at the TIC, from where they will be escorted to the location of the meeting. Please note that attending the first meeting is mandatory for Team Leaders.
The remaining meetings will be scheduled on site and according to the needs.
Team Leaders’ WhatsApp group
A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.
Competition & Training Venues, Equipment & Implements
Kadriorg Stadium
Kadriorg Stadium and its surroundings are shown in appendix. The stadium can host up to 5.000 spectators.
Daily maps including location of field events for each session are presented in appendix.
Warm-up area
The warm-up area has the following sites:
- Synthetic track (MONDO) 300m with 3 lanes
- 1 site for Long/Triple Jump
- 1 site for Javelin Throw
- 1 site for High Jump
- 1 site for Shot Put
- 1 site for Pole Vault
- 1 site for Discus Throw
- 1 site for Hammer Throw
- Weightlifting room
Please note that on competition days, the warm-up area will be strictly limited to warm-up, except for Hammer and Pole Vault training (see below).
The warm-up venue will be operational according to the following schedule:
| Wednesday, 7 July | 10:00 – 12:00 |
| Thursday, 8 July | 08:00 – 21:30 |
| Friady, 9 July | 08:00 – 21:30 |
| Saturday, 10 July | 08:00 – 21:30 |
| Sunday, 11 July | 08:00 – 20:30 |
Training Venue
Athletes will have the possibility to train at the Audentes Sports Centre, located 6km from Kadriorg Stadium, except for Pole Vault amd Hammer throw training, which will be held at the warm-up area.
Equipment and implements necessary for training will be available at the training venue(s). Officials will be present to help in the case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.
The training venue has the following sites:
- Synthetic track (Polytan) 330m with 5 lanes outdoor and 200m with 4 lanes indoor
- Sites for Long/Triple Jump (outdoor and indoor)
- 1 site for Javelin Throw
- Sites for High Jump (outdoor and indoor)
- 1 site for Shot Put
- 1 site for Discus Throw
- Weightlifting room
Audentes Sports Centre (outdoor and indoor area) will be open for trainings on Tuesday 6 July from 14:00 to 18:00 and from Wednesday 7 to Saturday 10 July from 09:00-12:30 and 14:00-18:00.
Specific time slots have been defined for Javelin and Discus Throw, during which running and jumping will only be possible indoor :
| Javelin Throw | Discus Throw | |
| Tuesday 6 July | 15:30 – 16:45 | 16:45 – 18:00 |
| Wednesday 7 July | 14:00 – 15:15 | 15:15 – 16:30 |
| Thursday 8 July | 10:00 – 11:00 | 11:00 – 12:00 |
| Friday 9 July | 10:00 – 11:00 | 11:00 – 12:00 |
| Saturday 10 July | 10:00 – 11:00 | 11:00 – 12:00 |
The weight lifting room in the Audentes Sports Centre is situated indoor and will be available during official training times.
Training Pole Vault and Hammer Throw
Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the information desk in team each hotel.
Pole Vault and Hammer Throw training facility venue will be Kadriorg Stadium’s warm-up area, according to below schedule:
| Wednesday 7 July | 10:00 – 12:00 | Hammer Throw | Training | M & W |
| Thursday 8 July | 08:30 – 10:15 10:30 – 13:00 14:30 – 17:15 17:15 – 19:15 | Discus Throw Hammer Throw Discus Throw Hammer Throw | Warm-up Warm-up Warm-up Warm-up | W M M W |
| Friday 9 July | 10:30 – 11:30 15:45 – 17:00 17:45 – 19:00 | Hammer Throw Hammer Throw Discus Throw | Training Warm-up Warm-up | W M W |
| Saturday 10 July | 10:30 – 11:30 15:45 – 17:00 17:45 – 19:00 | Hammer Throw Hammer Throw Discus Throw | Training Warm-up Warm-up | M W M |
Pole Vault training will be staged as follows: :
| Wednesday 7 July | 10:00 – 12:00 | Pole Vault | Training | M & W |
| Thursday 8 July | 10:00 – 11:15 16:00 – 18:00 | Pole Vault Pole Vault | Warm-up Training | M W |
| Friday 9 July | 08:00 – 09:15 16:00 – 18:00 | Pole Vault Pole Vault | Warm-up Training | W M |
| Saturday 10 July | 10:00 – 12:00 15:45 – 17:00 | Pole Vault Pole Vault | Training Warm-up | W M |
| Sunday 11 July | 14:00 – 15:15 | Pole Vault | Warm-up | W |
Official Training at the Competition Venue
Official training for all athletes at Kadriorg Stadium will take place on Wednesday 7 July 2021 from 10:00 to 12:00. The warm-up area will also be available during this time.
During the official training, athletes will also have the possibility to train with official Starters from 10:30 to 12:00.
Implements & Equipment
Official Implements
The implements provided by the LOC (see Appendix) are selected from those appearing on the current World Athletics approved implements list.
Personal Implements
These Personal Implements shall also be allowed, providing that:
- They are readily identifiable and are World Athletics certified
- They are not already on the official list
- They have been checked for compliance with World Athletics Rules
- They are made available to all the other competitors until the end of the Final
Personal implements will have to be submitted at TIC the day before the event and no later than 18:00.
Please note that according to WA TR32.2 and the decision of the Technical Deleagtes, not more than two personal implements may be submitted by any athlete for any throwing event in which they are competing.
If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.
Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.
In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at technicalofficer@worldathletics.org so that its status can be checked and confirmed to you and the LOC in due time.
Markers
Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners and high jump at the track.
Entry, Qualification System & Final Confirmations
Entry Rules
In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.
No athlete may compete in the European Athletics U23 Championships unless entered by a European Athletics Member Federation.
Only athletes aged at least 20 (twenty) and not more than 22 (twenty two) years on 31 December of the year of the competition may participate in the European Athletics U23 Championships.
Competitors must be able to present, if requested to do so by the Technical Delegates, an official document stating their birth date.
Entry Standards and Qualification Procedure
Individual Entries
Each European Athletics Member Federation may enter up to 4 (four) athletes in each individual event of whom up to 3 (three) may compete provided that each athlete has reached the qualifying standard so far set for that event.
Alternatively each European Athletics Member Federation may enter one athlete in each individual event even if such athlete has not achieved the qualifying standard for that event. However, the total number of athletes without qualifying standards per European Athletics Member Federation shall not exceed two men and two women in total.
If the host country of the European Athletics U23 Championships does not have a qualified athlete in one of the disciplines, it may enter one athlete in this discipline regardless of any Entry Standard.
The acceptance of these unqualified entries is at the discretion of the Technical Delegates, considering the number of entered athletes but always ensuring the quality of the event.
Relay Teams
Every European Athletics Member may enter 1 (one) team in each relay event. 8 (eight) athletes may be entered for each relay. From these 8 (eight) and from any other athletes entered for any event in the Championships, 4 (four) athletes to start must be nominated at the time specified for the final declaration of runners.
For more details about Entry standards and conditions, see appendix.
“I run Clean” Certification
Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.
Entry Procedures
Entries shall be made through the European Athletics Entry System which will be accessible at the following link:
https://evententry.worldathletics.org
Member Federations’ entries managers shall use their already known individual and personalised access.
Final Entries
Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the event. According to the regulations the deadlines for the final entries are:
- Opening of the final entries: Tuesday 8 June 2021
- Deadline for the final entries: Monday 28 June 2021, 14:00 (CET)
Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process.
Final Confirmations
Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).
Final confirmation will have to be made online, via European Athletics online tool.
Final confirmation forms can be submitted together (for all competition days) or for one day at time at the TIC in accordance with the times and dates shown in the table below:
| Competition day | Deadline for Final Confirmation |
| Day 1 – Thursday 8 July 2021 | Tuesday 6 July 2021 – 20:00 |
| Day 2 – Friday 9 July 2021 | Thursday 8 July 2021 – 10:00 |
| Day 3 – Saturday 10 July 2021 & Day 4 – Sunday 11 July 2021 | Friday 9 July 2021 – 10:00 |
Relays Declaration Forms
The composition of each relay team shall be officially declared at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.
Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:
| Competition day | Deadline for Final Declaration – Relays |
| Sunday 11 July 2021 | 4x400m W R1 – 09:10 |
| Sunday 11 July 2021 | 4x400m M R1 – 09:40 |
| Sunday 11 July 2021 | 4x100m W R1 – 10:30 |
| Sunday 11 July 2021 | 4x100m M R1 – 10:55 |
| Sunday 11 July 2021 | 4x100m W Final – 17:00 |
| Sunday 11 July 2021 | 4x100m M Final – 17:15 |
| Sunday 11 July 2021 | 4x400m W Final – 18:05 |
| Sunday 11 July 2021 | 4x400m M Final – 18:20 |
Once the team has taken part in the event, up to four additional athletes may take part in the Final. Substitutes may only be taken from the list of entered athletes, whether for the Relay or for any other event.
Failure to participate
Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).
Withdrawals
Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC. If the athlete is entered in another event of the Championships, the reason for the withdrawal has to be specified in detail, being its acceptance the responsibility of the Technical Delegates based on the World Athletics Rules.