General Information
The LOC has made accommodation arrangements for team members in 6 hotels of similar standard.
The hotels will officially open with full services on 5 July. If members of your federation are planning to arrive earlier, please contact the LOC (kadi@ekjl.ee) well in advance to make sure specific arrangements are made.
Information Desk
An Information Desk will be located in the lobby of each team hotel with qualified personnel offering relevant information about all aspects of the European Athletics U23 Championships. The Information Desks’ opening hours will be as follows:
| Day | Open | Close |
| Tuesday 6 – Sunday 11 July | 08:00 | 22:00 |
| Monday 12 July | 08:00 | 13:00 |
Official Hotels
The official hotels for the European Athletics U23 Championships are indicated below with the internet address of their home page where further details can be found:
Teams Hotels
| Radisson BLU Hotel Olümpia | Liivalaia 33, Tallinn 10118 https://www.radissonhotels.com/ |
| Park Inn by Radisson Central | Narva mnt 7c, Tallinn 10117 https://www.radissonhotels.com/ |
| Tallink Express Hotel | Sadama 9, Tallinn 10111 www.tallinkhotels.com/ |
| ibis Tallinn Center | Juhkentali 28, Tallinn 10132 www.ibistallinncenter.ee |
| Tallink Spa & Conference Hotel | Sadama 11a, Tallinn 10111 www.tallinkhotels.com |
| Tallink City Hotel | A. Laikmaa 5, Tallinn 10145 www.tallinkhotels.com |
Reservations will be made by the LOC based on the accommodation requirements indicated in the Final Entries.
Team hotels allocation will be communicated after the closing of the Final Entries.
Member Federations’ President or General Secretary not part of the team, may stay in the European Athletics Family Hotel:
Hotel L’Embitu
Lembitu 12
10114 Tallinn
www.lembituhotel.ee
Accommodation Costs & European Athletics Quota
European Athletics Quota
European Athletics has previously informed all Member Federations about the allotted free places which were based on the results (places 1-8 achieved) and the number of participants per country at the previous edition of the European Athletics U23 Championships as well as the 2020 European U23 outdoor season best-list:
| ALB | 2 | GBR | 17 | MLT | 2 | ||
| AND | 2 | GEO | 2 | MNE | 2 | ||
| ARM | 2 | GER | 21 | MON | 2 | ||
| AUT | 3 | GIB | 1 | NED | 10 | ||
| AZE | 2 | GRE | 6 | NOR | 7 | ||
| BEL | 8 | HUN | 7 | POL | 14 | ||
| BIH | 2 | IRL | 7 | POR | 5 | ||
| BLR | 10 | ISL | 2 | ROU | 6 | ||
| BUL | 3 | ISR | 3 | ANA | 3 | ||
| CRO | 3 | ITA | 16 | SLO | 4 | ||
| CYP | 3 | KOS | 2 | SMR | 2 | ||
| CZE | 9 | LAT | 4 | SRB | 4 | ||
| DEN | 4 | LIE | 2 | SUI | 10 | ||
| ESP | 15 | LTU | 4 | SVK | 3 | ||
| EST | Host | LUX | 2 | SWE | 11 | ||
| FIN | 10 | MDA | 3 | TUR | 10 | ||
| FRA | 20 | MKD | 2 | UKR | 10 |
Those Member Federations with 1 free place will receive an additional free place under the condition that they have at least one male and female athlete. The host country of the Championships has not been allotted any free place.
Ratio of Athletes & Officials
The number of team officials in the hereunder chart is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials’ accommodation costs. Due to the Covid-19 situation, participation of out-of-ratio officials and personal coaches will not be accepted.
| Number of Athletes From – to | Number of Team Officials Up to (1): |
| 1 – 3 | 1 |
| 4 – 6 | 2 |
| 7 – 10 | 3 |
| 11 – 15 | 5 |
| 16 – 20 | 7 |
| 21 – 25 | 9 |
| 26 – 30 | 11 |
| 31 – 35 | 13 |
| 36 – 40 | 15 |
| 41 – 45 | 17 |
| 46 – 50 | 19 |
| 51 – 55 | 21 |
| 56 – 60 | 23 |
| 61 – 70 | 25 |
| 71 – 80 | 27 |
| +10 | +1 |
Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison and others.
(1) European Athletics will not cover these officials’ accommodation costs.
Accommodation Costs
For all athletes within the European Athletics Quota, European Athletics will pay for full board accommodation, as stipulated in the European Athletics Competition Regulations (408.1.4 and 410.4), for a period limited to the number of competition days plus two (official period).
The official period is thus 6 nights: check-in on 6 July and check-out on 12 July 2021.
No contribution shall be made in respect of athletes representing the host Member Federation.
The additional nights have been fixed to the following: 4, 5 and 12 July 2021.
This means that if your team is planning to stay in Tallinn before 4 July or after 13 July 2021, the below rates will not apply and a separate agreement will have to be made directly with the LOC/respective hotels.
The following rates apply for team members. This includes full board accommodation.
| Team Members | Single room | Twin(2) room |
| Athletes and Officials Official period | 150 € per night (1) | 180 € per night |
| Athletes and Officials Additional nights | 150 € per night | 260 € per night |
All prices include VAT.
(1) For the official period each participating team shall be allocated a minimum number of single rooms equal to 10 % of the total number of athletes and in-ratio team officials entered in the final entries. Additional single rooms can be requested and will be given according to availability. The price for the additional single room is 150 € for the full board accommodation for all days.
(2) In case of later arrival/departure of the sharing person, the night the twin room is used as a single room will be charged at the rate of the twin room in single occupancy (90 € during the official period / 130 € for additional days)
European Athletics Regulations
403.11 European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials materially higher or lower than the number stated in the Preliminary Entry by 20%. The latter applies only if the Preliminary Entry is more than 4 (four).
410.8 The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.
Note: The team Invoice will be based on the accommodation requests included in the final entries as well as any additional requirements indicated after the closing of the final entries.
Payment Procedures
The team accommodation invoice will be sent as soon as possible after the closing of the final entries. Federations are kindly encouraged to make bank transfer to the following account:
| Bank account name | Estonian Athletic Association |
| Bank name | SWEDBANK AS |
| Bank account number | 5134.06.06241 |
| Bank address | Liivalaia 8, Tallinn 15040 Estonia |
| Swift N° | HABAEE2X |
| IBAN | EE212200221002102439 |
| VAT | EE100289792 |
| Reference code | Please mention “EU23CH” in the comment section while making the bank transfer |
Please note that the Team Leader will be requested to provide the LOC with a proof of payment upon arrival at the Accreditation Centre.
Outstanding payments must be settled on site by the Team Leader during the accreditation procedure. Payment can also be made on site by credit card (VISA / MasterCard) or by cash in Euros.
Rooming list
Detailed information about athletes and officials’ rooming list will have to be entered by the Member Federations during the Final Entries process.
After the closing of the final entries, further amendments to the room requirements, rooming list and/or travel details will have to be made in European Athletics Event Management system Event Works, where Member Federations will also have to upload all Covid-19 related information / documents. Access will be granted and communicated from 30 June 2021.
While registering their final entries, Member Federations will be requested to sign a consent form to allow the list of the room numbers for the members of the respective team to be communicated to Sample Collection Officials. Where this information is obtained, it will only be used for the purposes of the blood and urine testing, will be confidentially treated and destroyed once it is no longer required for these purposes.
Meals
Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants.
Meals times shall be as follows:
| from 6 to 7 July 2021 | from 8 to 11 July 2021 | |
| Breakfast | 06:00 – 10:00 | 06:00 – 10:00 |
| Lunch | 12:00 – 15:00 | 12:00 – 16:00 |
| Dinner | 18:00 – 22:00 | 19:00 – 23:00 |
A late serving provision will be made for those athletes retained at the stadium due to doping controls or protests.
For lunch and dinner, mineral water will be available free of charge. All other drinks must be paid for.
Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where they are staying.
Services in the Team Hotels
Meeting Rooms
Rooms for meeting opportunities are available at all team hotels. Reservation shall be required via the Information Desk at a reasonable time in advance.
To ensure that all teams have access to the meeting room, usage may be limited.
Teams requiring any additional service may make separate arrangements through the information desk. There is also the possibility to reserve office/meeting rooms for Teams, with exclusive right for the whole duration of the Championships. Please contact: kadi@ekjl.ee
Rooms for Physiotherapy
Dedicated rooms for physiotherapy will be provided for the teams with medical staff so that they can set-up their own massage beds.
There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see Medical/Physiotherapy services).
Cleaning Services
Due to the Covid-19 pandemic situation and in order to minimise contacts, there will be no cleaning of the rooms. For those we wish the room to be cleaned, they should request it at the welcome desk.
No change of towels. Towels will be available either in a room in the lobby or on a trolley on each floor so that people can help themselves.
Internet Access
Free internet access will be provided at team hotels.
Check-in / check-out times
Check-in after 14:00 and check-out by 12:00.
Please contact kadi@ekjl.ee for specific arrangements outside these times.