Communication with Teams
Technical Information Centre (TIC)
The TIC is located at the competition venue (see appendix 3).
The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.
The TIC will be open according to the following schedule:
|Friday 18 June 2021||11:00 – 12:00 & 14:00 – 18:00|
|Saturday 19 June 2021||10:00 – 13:00 & 14:00 – 21:00|
|Sunday 20 June 2021||10:00 – 13:00 & 14:00 – 21:00|
The TIC is responsible for, but not limited to, the following:
- Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
- Distribution of urgent notices to the delegations from the Technical Delegates and competition management
- Receipt of written questions to be answered during the Technical Briefing
- Settlement of technical enquiries from delegations
- Receipt of final confirmations and relay declarations
- Receipt of withdrawal forms
- Distribution of special passes the day before the respective event, according to start lists
- Distribution of items confiscated at the Call Room
- Registration and collection of personal implements
- Managing additional doping control requests (national record …)
- Protests and written appeals
The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.
Individual communications to specific teams will be nevertheless also posted through the pigeonholes.
Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to
- make their final confirmations,
- download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
- fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)
The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.
Orientation visit and technical briefing
Heads of Delegation and team members may visit the venue inspecting access routes and other facilities which will be important to the teams on Friday 18 June from 16:00 during the official training. A meeting point for the team leaders for the venue inspection tour will be the buses drop off point. The tour will start at 16:00 and will be leaded by the Competition Director and EA Technical Delegate.
Immediately after the end of venue inspection tour, a short Technical Briefing will be held at around 16:40 in the VIP Area of the stadium.
Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Briefing.
The Technical Briefing will provide updates and information which is not already mentioned in this team manual and will includes:
- Timetable amendments (if any)
- Starting heights and raising of the bar for the vertical jumps
- Answers to written questions
Any inquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.
The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than Friday 18 June at 12:00.
Team Leaders’ WhatsApp group
A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.
Competition & Training Venues, Equipment & Implements
Beroe City Stadium
Beroe City Stadium and its surroundings are shown in appendix 4. There are 12 000 of seats in the stadium.
The layout of field events is presented in appendix 5.
An auxiliary throwing field will be used for Hammer Throw and Discus Throw. It is located between the main stadium and the warm-up area, is entirely fenced and covered with natural grass.
The warm-up area has the following sites:
- One football field, covered with artificial grass, to be used for general warm-up. There will be teams’ tents, as well as a physiotherapy tents.
- A throwing field to be used for training, warm-up and competition.
- An indoor hall (which will be used as Testing centre on 17 June) with synthetic floor, equipped with hurdles and starting blocks.
- Weightlifting facilities located in the indoor hall
Athletes will have the possibility to train at the Beroe City Stadium (competition venue) according to below schedule:
|Friday 18 June 2021|
|10:00 – 12:00|
14:00 – 15:00
16:00 – 17:00
16:00 – 17:00
15:00 – 16:00
16:00 – 17:45
|Saturday 19 & |
Sunday 20 June 2021
|10:00 – 11:00|
11:00 – 12:00
11:00 – 12:00
12:00 – 13:00
10:00 – 12:00
Equipment and implements necessary for training will be available at the training venue(s). Officials will be present to help in the case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.
Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the information desk in team each hotel.
Official Training at the Competition Venue
Official training for all athletes will take place on Friday 18 June from 16:00 to 17:45. The competition Warm-up area will also be available during this time.
During the official training, athletes will also have the possibility to train with official Starters from 17:00 to 17:45
Implements & Equipment
The implements provided by the LOC (see Appendix 6) are selected from those appearing on the current World Athletics approved implements list.
Personal Implements shall also be allowed, providing that:
- They are readily identifiable and are World Athletics certified
- They are not already on the official list
- They have been checked for compliance with World Athletics Rules
- They are made available to all the other competitors until the end of the Final
Personal implements will have to be submitted to the implements check-in point (located at the south entrance of the Stadium) according to below schedule:
|Friday 18 June 2021||14:00 – 18:00|
|Saturday 19 June||09:00 – 13:00|
|Sunday 20 June||09:00 – 13:00|
If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.
Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.
In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at email@example.com so that its status can be checked and confirmed to you and the LOC in due time.
Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners at the track.
Entry, Qualification System & Final Confirmations
In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.
No athlete may compete in the European Athletics Team Championships unless entered by a European Athletics Member Federation.
According to 603.1 each European Athletics Member Federation may enter one team comprising a maximum of 50 (fifty) athletes (25 male and 25 female athletes).
Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Athletics Team Championships.
Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men).
“I run Clean” Certification
Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.
Entries shall be made through the European Athletics Entries System which will be accessible at the following link: https://evententry.worldathletics.org. Member Federations’ entries manager shall use their already known individual and personalised access.
Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 8 (eight) days before the event. According to the regulations the deadlines for the final entries are:
- Opening of the final entries: Tuesday 25 May 2021
- Deadline for the final entries: Friday, 11 June 2021 – 14:00 (CET)
Member Federations will be able to enter reserve athletes, together with their final entries, in order to proceed with replacement in case of late injuries.
According to 603.4, in case of late injuries, replacement of initially entered athletes will be allowed until final confirmation deadline for the first competition day. However, no additional athletes will be accepted, but substitutes only.
Registration for B races (100m Men and Women) will also have to be made through the online system at the same time as the final entries. A maximum of 2 athletes per team may be entered. Additional participation may be accepted, according to availability.
Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. After the closing of the final entries, any amendments and updates of logistical information will have to be sent by email to firstname.lastname@example.org & email@example.com.
Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below), and will have to be made via European Athletics online tool.
|100m B races & Day 1||Friday 18 June 2021 at 12:00|
|Day 2||Saturday 19 June 2021 at 12:00|
Relays Declaration Forms
The composition of each relay team shall be officially declared at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.
Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:
|Event||Deadline for Final Declaration|
|4 x 100m Women||Saturday 19 June 2021 by 18:55|
|4 x 100m Men||Saturday 19 June 2021 by 19:15|
|4 x 400m Women||Sunday 20 June 2021 by 18:15|
|4 x 400m Men||Sunday 20 June 2021 by 18:35|
Failure to participate
Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).
Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC or online.