Communication with Teams

Technical Information Centre (TIC)

The TIC is located at the competition venue (see appendix).

The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.

The TIC will be open according to the following schedule:

Dates Opening hours
Sunday 3 July08:00 – 11:30
Monday 4 July6:00-13:00 and 15:00-22:00
Tuesday 5 July6:00-13:00 and 15:00-22:00
Wednesday 6 July6:00-13:00 and 15:00-22:00
Thursday 7 July6:00-12:00 and 15:00-22:00

The TIC is responsible for, but not limited to, the following:

  • Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
  • Distribution of urgent notices to the delegations from the Technical Delegates and competition management
  • Receipt of written questions to be answered during the Technical Briefing
  • Settlement of technical enquiries from delegations
  • Receipt of final confirmations and relay declarations
  • Receipt of withdrawal forms
  • Distribution of special passes the day before the respective event, according to start lists
  • Distribution of items confiscated at the Call Room
  • Registration and collection of personal implements
  • Managing additional doping control requests (national record …)
  • Protests and written appeals

The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.

All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC ([email protected]) prior to the start of the Championships. When the Team Leaders are collecting the team accreditation cards and bibs, they will be asked to confirm the e-mail addresses.

Virtual TIC

Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to

  • make their final confirmations,
  • download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
  • fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)

The platform will be accessible at a link to be communicated to the Teams at a later stage. The online tool is accessible via any device (e.g. PC, smartphone, etc) having access to internet.

Orientation visit and technical briefing

There will be an Orientation visit organised to the Givat Ram Stadium on 3 July at 9:00, in order for the team leaders to inspect access routes and other facilities which will be important to the teams. Team leaders are to meet LOC members at the TIC, from where they will be escorted to this visit. The inspection will be held in English.

There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for detailed information.

This competition venue inspection will be followed by a Technical Briefing, which will be held in Givat Ram Stadium on 3 July straight after the orientation visit.

Each team may be represented by a maximum of two people and, if necessary, an interpreter.  It is very important that all teams are represented at the Technical Briefing.

The Technical Briefing will provide updates and information which is not already mentioned in this team manual and will includes:

  • Timetable amendments (if any)
  • Qualifying procedures for races
  • Qualifying distances for field events
  • Starting heights and raising of the bar for the vertical jumps
  • Answers to written questions

Any inquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.

The forms on which the questions must be written shall be or filled-in online on the final confirmation platform, no later than 2 July at 18:00.

Daily Meetings with the Team Leaders

Meetings with the Team Leaders will be held daily and starting from 4 July in order to provide further relevant information to the Teams and answer any questions related to the Team Services. The first meeting will be held on 4 July at 11:30, in front of the TIC (will be confirmed according to the weather condition). The remaining meetings will be scheduled on site and according to the needs.

Team Leaders’ WhatsApp group

A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.

European Athletics kindly asks the team leaders to use this group only for questions or concerns of the interest of all teams. For the questions and concerns of their team only, a team leader is encouraged to use other means of communication with the European Athletics and the LOC (email, Virtual TIC, etc.).

Competition & Training Venues, Equipment & Implements

Givat Ram Stadium

Givat Ram Stadium and its surroundings are shown in appendix. There are 3400 seats in the stadium.

Daily maps including location of field events for each session are presented in appendix.

Warm-up area

The warm-up area has the following sites:

Givat Ram Stadium

Bayit Vagan (long throws)

The warm-up venues will be operational according to the needs for the timetable. Dedicated time slots will be given for each long throw in Bayit Vagan and the schedule will be published in each hotel. Also available in the appendix.

Training Venues

Athletes will have the possibility to train in the following venues and schedules:

Bayit Vagan (long throws), same map as in warm-up section above.

Keshet

High Jump and Pole Vault will have dedicated time slot as approaches are crossing each other. See below:

Equipment and implements necessary for training will be available at the training venue(s). Officials will be present to help in the case of problems or special requirements.  Accreditation must be handed in when borrowing equipment and will be returned to the athlete when the equipment is handed back in.

The Weight training room in the training venues are situated at Keshet and Bayit Vagan.

Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the information desks in each team hotel.

Official Training at the Competition Venue

Official training for all athletes at the Givat Ram Stadium will take place on 3 July from 8:30-10:30. The competition Warm-up area will also be available during this time only.

Training with Official Starters will take place at Givat Ram Stadium on 3 July from 9:00-10:00.

Implements & Equipment

Official Implements

The implements provided by the LOC (see appendix) are selected from those appearing on the current World Athletics approved implements list.

Additional implements may be added to the approved list, if requested by Member Federations or manufacturers to the European Athletics, by 28.02.2022, and if supplied to the LOC free of charge. All such implements must have World Athletics certification and must be approved by the European Athletics Technical Delegates. Four samples of each implement must be supplied by the Member Federation or manufacturer concerned and sent to the LOC by 15.06.2022 at the latest.

Personal Implements

Personal Implements shall also be allowed, providing that:

  • They are readily identifiable and are World Athletics certified
  • They are not already on the official list
  • They have been checked for compliance with World Athletics Rules
  • They are made available to all the other competitors until the end of the Final

Personal implements will have to be submitted at the TIC the day before the event and no later than 19:00.

If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.

Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.

In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at [email protected] so that its status can be checked and confirmed to you and the LOC in due time.

Markers

Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners and high jump at the track.

Entry, Qualification System & Final Confirmations

Entry Rules

In accordance with European Athletics regulations 1603, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.

No athlete may compete in the European Athletics U18 Championships unless entered by a European Athletics Member Federation.

Only athletes aged at least 16 (sixteen) and not more than 17 (seventeen) years on 31 December of the year of the competition may participate in the European Athletics U18 Championships.

Competitors must be able to present, if requested to do so by the Technical Delegates, an official document stating their birth date.

Entry Standards and Qualification Procedure

Individual Entries

Each European Athletics Member Federation may enter up to 3 (three) athletes in each individual event of whom up to 2 (two) may participate provided all have achieved the entry standard for that event.

Alternatively, each European Athletics Member Federation may enter one athlete without qualification standard in each individual event, where they do not have qualified athletes. However, the total number of athletes without qualifying standards per European Athletics Member Federation shall not exceed two men and two women in total.

If the host country of the European Athletics U18 Championships does not have a qualified athlete in one of the disciplines, it may enter one athlete in this discipline regardless of any Entry Standard.

The acceptance of these unqualified entries is at the discretion of the Technical Delegates, considering the number of entered athletes but always ensuring the quality of the event.

Relay Teams

Each European Athletics Member Federation may enter 1 (one) team in each relay event. Up to 8 (eight) athletes may be entered for each relay. From these 8 (eight) and from any other athletes entered for any event in the European Athletics U18 Championships, the 4 (four) athletes to participate must be nominated at the time specified for the Final Declaration.

“I run Clean” Certification

Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.

Entry Procedures

Entries shall be made through the European Athletics Entry System which will be accessible at the following link:

https://evententry.worldathletics.org

Member Federations’ entries managers shall use their already known individual and personalised access.

Final Entries

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the event. According to the regulations the deadlines for the final entries are:

  • Opening of the final entries:                   Tuesday 7 June 2022
  • Deadline for the final entries:                 Friday 24 June 2022, 14:00 (CET)

All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.

Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process.

For any last-minute changes after closing of the Final Entries, please send updated information to [email protected] with copy to [email protected] as well as [email protected]

Final Confirmations

Team Leaders or their representatives must confirm the names of those competitors already entered who will take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).

Final confirmation will have to be made online, via European Athletics online tool.

Final confirmation forms can be submitted together (for all competition days) or for one day at time at the TIC in accordance with the times and dates shown in the table below:

Competition dayDeadline for Final Confirmation
Monday, 04.07.2022Saturday 02.07.2022 – 18:00
Tuesday, 05.07.2022Monday 04.07.2022 – 09:00
Wednesday, 06.07.2022Tuesday 05.07.2022 – 09:00
Thursday, 07.07.2022Wednesday 06.07.2022 – 09:00

Relays Declaration Forms

The composition of each relay team shall be officially declared at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.

Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:

Competition dayDeadline for Final Declaration – Relays
Wednesday, 06.07.2022Medley Relay Women R1 – 07:30
Medley Relay Men R1 – 07:55
Thursday, 07.07.2022Medley Relay Women F – 19:25
Medley Relay Men F – 19:35

Once the team has taken part in the event, up to four additional athletes may take part in the Final. Substitutes may only be taken from the list of entered athletes, whether for the Relay or for any other event.

Failure to participate

Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).

Withdrawals

Withdrawals after final confirmation, must be submitted, on the official Withdrawal Form, to the TIC. If the athlete is entered in another event of the Championships, the reason for the withdrawal must be specified in detail, being its acceptance, the responsibility of the Technical Delegates based on the World Athletics Rules.