Communication with Teams
Technical Information Centre (TIC)
The TIC is located at the competition venue (see appendix “General View”).
The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.
The TIC will be open according to the following schedule:
| Dates | Opening hours |
| 28.05 – Friday | 10:00 – 21:00 |
| 29.05 – Saturday | 09:00 – 20:30 |
| 30.05 – Sunday | 09:00 – 17:00 |
The TIC is responsible for, but not limited to, the following:
- Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
- Distribution of urgent notices to the delegations from the Technical Delegates and competition management
- Receipt of written questions to be answered during the Technical Briefing
- Settlement of technical enquiries from delegations
- Receipt of final confirmations and relay declarations
- Receipt of withdrawal forms
- Distribution of special passes the day before the respective event, according to start lists
- Distribution of items confiscated at the Call Room
- Registration and collection of personal implements
- Managing additional doping control requests (national record …)
- Protests and written appeals
The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.
All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC: [email protected] prior to the start of the Championships. When the Team Leaders are collecting the team accreditation cards and bibs they will be asked to confirm the e-mail addresses.
Individual communications to specific teams will be nevertheless also posted through the pigeonholes.
Virtual TIC
Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to
- make their final confirmations,
- download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
- fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)
The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.
Orientation visit and technical briefing
There will be a visit organised to the Silesian Stadium on 28 March at 16:00, in order for the team leaders to inspect access routes and other facilities, which will be important for the teams. Team leaders are to meet LOC members at drop-off point next to warm-up, from where they will be escorted to this visit. The inspection will be held in English.
There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for detailed information.
This competition venue inspection will be followed by a Technical Briefing, which will be held at the Team Stands around 16:45.
Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Briefing.
The Technical Briefing will provide updates and information which is not already mentioned in this team manual and will includes:
- Timetable amendments (if any)
- Starting heights and raising of the bar for the vertical jumps
- Answers to written questions
Any enquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.
The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than 28 May by 13:00 the latest.
Team Leaders’ WhatsApp group
A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.
Competition & Training Venues, Equipment & Implements
Śląski Stadium
Śląski Stadium and its surroundings are shown in appendix. There are 54 378 of seats in the stadium, (Lower Stand: 29,224, Upper Stand: 24,664). The stands feature a steel construction roof, which covers all seating,
Infield layouts, including the location of the field events for each day, are presented in appendix.
Warm-up area
The warm-up area has the following sites:
The warm-up field has team boxes, a medical point, toilets and a equipment point. Additionally, an LED screen will be placed in the central part of the area. The throws area is located next to the main warm-up facility and will have a medical point. Between the areas there will be a weight lifting area and additional toilets, a medical point and a catering point.
Training Venue(s)
The athletes will have the possibility to train in the warm-up area as per the schedule below:
Śląski Stadium Warm-up/Training Area
| 27.05 | 28.05 | 29.05 |
| 10:00 – 13:00 | 10:00 – 13:00 | 9:00 – 12:00 |
| 15:00 – 20:00 | 15:00 – 18:00 |
Śląski Stadium Throws Warm-up/Training Area
| Throws | 27.05 | 28.05 | 29.05 |
| Hammer Throw | 10:00 – 11:00 | 10:00 – 11:00 | 9:00 – 10:00 |
| 17:00 – 18:00 | 15:00 – 16:00 | ||
| Discus Throw | 11:00 – 12:00 | 11:00 – 12:00 | 10:00 – 11:00 |
| 18:00 – 19:00 | 16:00 – 17:00 | ||
| Javelin Throw | 12:00 – 13:00 | 12:00 – 13:00 | 11:00 – 12:00 |
| 19:00 – 20:00 | 17:00 – 18:00 |
The Shot Put warm-up/training area is also within the throws warm-up/training area. But not dedicated hours foreseen for the Shot Put. The sector is open all the times as per the general training schedule.
Equipment and implements necessary for training will be available at the training venue. Officials will be present to help in the case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.
The Weight training room in the Śląski Stadium Training/Warm Up Area is situated between training area and long throws area.
Opening hours are:
27.05 (Thursday): 10:00 – 13:00, 15:00 – 20:00
28.05 (Friday): 10:00 – 13:00, 15:00 – 19:00
29.05 (Saturday): 09:00 – 20:00
30.05 (Sunday): 10:00 – 17:00
Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the information desk in team each hotel.
Official Training at the Competition Venue
Official training for all athletes at the Śląski Stadium will take place on 28 May from 15:00 to 17:00. The competition Warm-up area will also be available during this time only.
During the official training, athletes will also have the possibility to train with official Starters from 15:00 to 16:30.
Implements & Equipment
Official Implements
The implements provided by the LOC (see appendix) are selected from those appearing on the current World Athletics approved implements list.
Personal Implements
Personal Implements shall also be allowed, providing that:
- They are readily identifiable and are World Athletics certified
- They are not already on the official list
- They have been checked for compliance with World Athletics Rules
- They are made available to all the other competitors until the end of the Final
Personal implements will have to be submitted to the TIC, the day before the event and no later than 18:00.
If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.
Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.
In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at [email protected] so that its status can be checked and confirmed to you and the LOC in due time.
Markers
Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners at the track.
Entry, Qualification System & Final Confirmations
Entry Rules
In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.
No athlete may compete in the European Athletics Team Championships unless entered by a European Athletics Member Federation.
According to 603.1 each European Athletics Member Federation may enter one team comprising a maximum of 50 (fifty) athletes (25 male and 25 female athletes).
Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Athletics Team Championships.
Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men).
“I run Clean” Certification
Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.
Entry Procedures
Entries shall be made through the European Athletics Entries System which will be accessible at the following link: https://evententry.worldathletics.org. Member Federations’ entries manager shall use their already known individual and personalised access.
Final Entries
Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 9 (eight) days before the event. The deadlines for the final entries are:
- Opening of the final entries: Monday, 3 May 2021
- Deadline for the final entries: Thursday, 20 May 2021, 14:00 (CET)
Member Federations will be able to enter reserve athletes, together with their final entries, in order to proceed with replacement in case of late injuries.
According to 603.4, in case of late injuries, replacement of initially entered athletes will be allowed until final confirmation deadline for the first competition day. However, no additional athletes will be accepted, but substitutes only.
All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.
Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. Detailed procedure will be sent in due time for any amendments and updates of logistical information to be done after the closing of the final entries.
Final Confirmations
Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).
Final confirmation will have to be made online, via European Athletics online tool, as per the following deadlines:
Final Confirmations for Day 1 (Saturday 29 May) – no later then 14:00 on Friday 28 May.
Final Confirmations for Day 2 (Sunday 30 May) – no later then 12:00 on Saturday 29 May.
Relays Declaration Forms
The composition of each relay team shall be officially declared via online platform or at the TIC, no later than one hour before the published first call time for the first heat of each round of the competition.
Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:
| Event | Deadline for Final Declaration |
| 4 x 100m Women | 17:35 |
| 4 x 100m Men | 17:43 |
| 4 x 400m Women | 14:20 |
| 4 x 400m Men | 14:32 |
Failure to participate
Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).
Withdrawals
Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC or online.