Communication with Teams

Technical Information Centre (TIC)

The TIC is located at the competition venue.

The main function of the centre is to ensure a smooth liaison between each Team Delegation, the Local Organising Committee, European Athletics Technical Delegates and the Competition Management of the Championships regarding technical matters.

The TIC will be open according to the following schedule:

Days Opening hours
17.06 – Thursday16:00 – 20:00
18.06 – Friday09:00 – 13:00 & 16:00 – 20:00  
19.06 – Saturday14:00 – 23:00
20.06 – Sunday14:00 – 22:00

The TIC is responsible for, but not limited to, the following:

  • Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times
  • Distribution of urgent notices to the delegations from the Technical Delegates and competition management
  • Receipt of written questions to be answered during the Technical Briefing
  • Settlement of technical enquiries from delegations
  • Receipt of final confirmations and relay declarations
  • Receipt of withdrawal forms
  • Distribution of items confiscated at the Call Room
  • Registration and collection of personal implements
  • Managing additional doping control requests (national record …)
  • Protests and written appeals

The distribution of competition related information and important notices of general interest (e.g. changes to the timetable) at the TIC will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards. It will still be possible to request occasional copies of specific event start lists and / or results at the TIC.

All competition related information will be also sent by emails to the team leaders to the email addresses communicated in the final entries. Any relevant additional email addresses can be communicated to the TIC: [email protected] prior to the start of the Championships. When the Team Leaders are collecting the team accreditation cards and bibs they will be asked to confirm the e-mail addresses.

Individual communications to specific teams will be nevertheless also posted through the pigeonholes.

Virtual TIC

Team Leaders will also be provided with an individual and personalised access to European Athletics online tool, where they will be able to

  • make their final confirmations,
  • download information posted by the LOC / European Athletics (technical information, qualification procedures and starting heights, daily call room schedule …)
  • fill-in competition forms (question for Technical Briefing, technical enquiries to TIC, withdrawal forms …)

The platform will be accessible at a link to be communicated to the Teams at a later stage, together with a detailed user manual.

Orientation visit and technical briefing

There will be a visit organised to the Tsirio Stadium on 18 June at 17:00, in order for the team leaders to inspect athlete’s flow and other facilities, which will be important for the teams. Team leaders are to meet LOC members at drop-off point next to warm-up, from where they will be escorted to this visit. The inspection will be held in English.

There will be no dedicated transport provided for this activity. Team delegates shall use the Team Shuttle Service from the team hotel. Please refer to the Information Desk in the Team Hotel for detailed information.

This competition venue inspection will be immediately followed by a Technical Briefing, which will be held at the Tsirio Stadium (Cultural Centre).

Each team may be represented by a maximum of one person and, if necessary, an interpreter.  It is very important that all teams are represented at the Technical Briefing.

The Technical Briefing will provide updates and information which is not already mentioned in this team manual and will includes:

  • Timetable amendments (if any)
  • Starting heights and raising of the bar for the vertical jumps
  • Answers to written questions

Any enquiries concerning the technical conduct of the Championships must be made in writing (in English). These questions will be answered at the Technical Briefing.

The forms on which the questions must be written shall be returned to the TIC, or filled-in online on the final confirmation platform, no later than 18 June by 13:00 at the latest.

Team Leaders’ WhatsApp group

A WhatsApp group including all member federations’ team leaders will be created on site, in order to offer an additional platform to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the TIC/European Athletics via this group.

Competition & Training Venues, Equipment & Implements

Tsirio Stadium

Tsirion Stadium (Main Stadium) and its surroundings are shown in appendix.

Warm-up area

All athletes will have the possibility to train in the facilities of Tsirion Stadium, on Thursday 17 June (evening training) and on Friday 18 June (morning & evening trainings).

The warm-up area has teams´ tents, toilets, ice stations and an equipment point. A weight lifting area is also available in the Tsirion Stadium and accessible from the Warm-up area.

Training Venue(s)

The athletes will have the possibility to train as per the schedule below:

Equipment and implements necessary for training will be available at the training venues.  Officials will be present to help in the case of problems or special requirements.  Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.

Details about transportation for training sessions are included in the Transportation section. The transport schedule will be displayed at the Information Desk in team each hotel.

Starters Official Training at the Competition Venue

The training with the Official Starters will take place at the Tsirion Stadium on Friday 18 June from 19:00 – 20:00.

Implements & Equipment

Official Implements

The implements provided by the LOC (see appendix) are selected from those appearing on the current World Athletics approved implements list.

Personal Implements

Personal Implements shall also be allowed, providing that:

  • They are readily identifiable and are World Athletics certified
  • They are not already on the official list
  • They have been checked for compliance with World Athletics Rules
  • They are made available to all the other competitors until the end of the competition

Personal implements will have to be submitted to the TIC, the day before the event and no later than 18:30.

If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned.

Note: “World Athletics Certified” implements may include older models that previously held a certificate but are not in production any longer.

In order to speed up the checking in of eligible personal implements, please come prepared and consult the World Athletics list on the website (https://www.worldathletics.org/library) in advance to identify the implement noting its World Athletics certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the World Athletics Office at [email protected] so that its status can be checked and confirmed to you and the LOC in due time.

Markers

Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC at the event site. Officials will also provide adhesive tape for the relay runners at the track.

Entry, Qualification System & Final Confirmations

Entry Rules

In accordance with European Athletics regulations, all participants must comply with eligibility qualifications for Area Games or Championships as set out in the World Athletics Rules.

No athlete may compete in the European Athletics Team Championships unless entered by a European Athletics Member Federation.

According to 603.1 each European Athletics Member Federation may enter one team comprising a maximum of 50 (fifty) athletes (25 male and 25 female athletes).

Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Athletics Team Championships.

Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men).

“I run Clean” Certification

Each European Athletics Member Federation may enter only those athletes who have received and hold a valid certification for having completed European Athletics Anti-Doping Education Programme – I Run Clean. The certification is to be achieved by all athletes in addition to fulfilling any requirements for the qualification for the event they are entered in.

Entry Procedures

Entries shall be made through the European Athletics Entries System which will be accessible at the following link: https://evententry.worldathletics.org. Member Federations’ entries manager shall use their already known individual and personalised access.

Final Entries

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 8 (eight) days before the event. The deadlines for the final entries are:

  • Opening of the final entries: Tuesday, 25 May 2021
  • Deadline for the final entries: Friday, 11 June 2021, 14:00 (CET)

Member Federations will be able to enter reserve athletes, together with their final entries, in order to proceed with replacement in case of late injuries. Considering the sanitary situations and related risks, we strongly encourage Member Federations to put as many athletes in the reserve as necessary (marking them as non-traveling in the entry system).

According to 603.4, in case of late injuries, replacement of initially entered athletes will be allowed until final confirmation deadline. However, no additional athletes will be accepted, but substitutes only.

All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.

Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. Detailed procedure will be sent in due time for any amendments and updates of logistical information to be done after the closing of the final entries.

Final Confirmations

Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline (see table below).

Final confirmations will have to be made online, via European Athletics online tool, as per the following deadlines:

Final Confirmations for Day 1 (Saturday 19 June) – no later than 13:00 on Friday 18 June.

Final Confirmations for Day 2 (Sunday 20 June) – no later than 15:00 on Saturday 19 June.

Relays Declaration Forms

The composition of each relay team shall be officially declared via online platform or at the TIC.

Forms for the final declaration and running order must be completed and submitted online in accordance with the deadline set out in the table below:

EventDeadline for Final Declaration
4 x 100m WomenSaturday 19 June, 20:05
4 x 100m MenSaturday 19 June, 20:25
4 x 400m WomenSunday 20 June, 18:35
4 x 400m MenSunday 20 June, 18:55

Failure to participate

Any athlete who, after the Final Confirmation has been submitted, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate provided by and based on an examination of the athlete by the Medical Delegate appointed under World Athletics Rule 6 of the Competition Rules or CR6), shall be excluded from participation in all further events in the competition, including Relays (see World Athletics Rule 4 of the Technical Rules or TR4).

Withdrawals

Withdrawals after final confirmation, have to be submitted, on the official Withdrawal Form, to the TIC or online.