General Information
The LOC has made accommodation arrangements in hotels of similar standard.
The hotels will officially open with full services from Wednesday 08 March. If members of your Federation are planning to arrive earlier, please contact the LOC ([email protected]) well in advance to make sure specific arrangements are made.
Information Desk
An Information Desk, which will also serve as Transportation Desk, will be located in the lobby of each team´s hotel and will be open from Wednesday 08 March (from the first team’s arrival time) to Monday 13 March (by the time of the last team’s departure), as follows:
| Day | Open | Close |
| Wednesday 08 March | 09:00 | 22:00 (depending on arrivals) |
| Thursday 09 March | 09:00 | 22:00 |
| Friday 10 March | 09:00 | 22:00 |
| Saturday 11 March | 06:30 | 22:00 |
| Sunday 12 March | 06:30 | 22:00 |
| Monday 13 March | 07:00 | 22:00 (depending on departures) |
Official Hotels
The official hotels for the European Throwing Cup 2023 are indicated below with the Internet address of their homepage where further details can be found:
Lux Mundi
Address: Rua Jacinta Marto, 91
2495 – 450 Fátima, Portugal
Tel: +351 249 530 690
Website: www.luxhotels.pt
Lux Fátima Park
Address: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras
2495 – 450 Fátima, Portugal
Tel: +351 249 530 690
Website: www.luxhotels.pt
Lux Fátima
Address: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras
2495 – 450 Fátima, Portugal
Tel: +351 249 530 690
Website: www.luxhotels.pt
Eurosol Residence – Inc. European Athletics Family Hotel
Address: Rua Comissão da Iniciativa, 13
2410 – 098 Leiria, Portugal
Tel: +351 244 860 460
Website: www.eurosol.pt
Hotel Avenida (as a back-up hotel)
Address: Av. D. José Alves Correia da Silva, 116
2495 – 402 Fátima, Portugal
Tel: +351 249 534 171
Website: www.hotelavenidadefatima.com/pt
In addition to the regular room typology, part of the accommodation will be provided in high standard rooms meaning two bedrooms to be used in single and twin occupancy and sharing one bathroom (maximum of 3 people from the same team), as below:
The teams´ hotels allocation will be defined after the closing of the Final Entries.
Accommodation Costs & European Athletics Quota
European Athletics Quota
According to European Athletics competition regulations (1010.4.) European Athletics will pay the board and accommodation expenses for not more than 3 (three) days and for a maximum of 4 (four) men and 4 (four) women from each visiting team in each category, with a maximum of only 1 (one) man and 1 (one) woman in each event.
Ratio of Athletes & Officials
The officials within the defined ratio by European Athletics will also benefit from the price applicable for athletes in double occupancy. The ratio of athletes and officials is below:
| Number of Athletes From – to | Number of Team Officials Up to (1): | Maximum number of additional Officials (out-of-ratio) (1): | |
| 1 – 3 | 1 | 1 | |
| 4 – 6 | 2 | 1 | |
| 7 – 10 | 3 | 2 | |
| 11 – 15 | 5 | 3 | |
| 16 – 20 | 7 | 3 | |
| 21 – 25 | 9 | 4 | |
| 26 – 30 | 11 | 4 | |
| 31 – 35 | 13 | 5 | |
| 36 – 40 | 15 | 5 | |
| 41 – 45 | 17 | 6 | |
| 46 – 50 | 18 | 7 | |
| 51 – 55 | 19 | 9 | |
| 56 – 60 | 20 | 10 |
Team Officials include Head of Delegation, Team Leaders, Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison and others.
(1) European Athletics will not cover these officials’ accommodation costs.
Accommodation Costs
For athletes exceeding the above quota and for the officials the following prices apply and shall be paid by the Member Federations:
| Team Members | Single room | Twin room (2) |
| During official period (Athletes and Officials) | 120 EUR per night (1) | 150 EUR per night (3) |
| Outside official period (Athletes and Officials) | 130 EUR per night | 180 EUR per night |
All prices include meals and VAT.
(1) For the official period, each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials in ratio registered in the Final Entries, at the price of a twin room in single occupancy (75 EUR). Additional single rooms can be requested and will be given according to availability. Any single rooms above the 10% threshold will be charged at the rate of 120 EUR.
(2) In case of later arrival/early departure of the sharing person, the night used as a single room will be charged at the rate of the twin room in single occupancy (75 EUR during the official period / 90 EUR outside the official period).
(3) In addition to these accommodation costs, out-of-ratio officials will be charged a lodging fee of 45 EUR, for the whole official period.
The official period (for which European Athletics is covering in-ratio athletes´ full board accommodation) is from Friday 10 to Monday 13 March (3 nights).
European Athletics Regulations
We strongly encourage our Member Federations to enter the number of athletes and officials as detailed and precise as possible. European Athletics will strictly follow the following regulations:
1010.8. The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials.
1003.5. European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials higher or lower than the number stated in the Preliminary Entry by 20% (1003.2). The latter applies only if the Preliminary Entry is more than 4 (four).
Note: The team invoice will be based on the accommodation requests included in the Final Entries as well as any additional requirements indicated after the closing of the Final Entries.
For further information on the participation conditions, please refer to the respective competition regulations available under: https://www.european-athletics.com/competitions/competition-regulations
Payment Procedures
A proforma invoice will be sent to each Federation detailing the amount they owe based on their Final Entries. Advance payments should be made in EUR by bank transfer to the following account:
| Bank account name | Juventude Vidigalense |
| Bank name | Millennium BCP |
| Bank account number | 06180898001 |
| Bank address | Avenida 22 de Maio, Lt 46, R/C Urbanização da Almuinha Grande, 46 2415-396 Leiria |
| Swift N° | BCOMPTPL |
| IBAN | PT50 0033 0000 0618 0898 0012 3 |
| VAT | 503116220 |
Note: A copy of the bank transfer will be required on arrival.
Should the amount (after the Final Entries) be settled by bank transfer, Team Leaders are requested to provide the LOC with a proof of payment upon arrival at the Finances Office that will be located in the Accreditation Centre.
Payment can be made by credit card or by cash in EUR.
Team Leaders must settle any extra charges (bar, laundry, telephone, etc.) at the hotel reception, before departure.
Rooming list
Detailed information about athletes and officials’ rooming list will have to be entered by the Member Federations during the Final Entries process.
Further changes have to be communicated directly to the LOC by email to [email protected] after the closing of the Final Entries.
Meals
Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants.
Meals´ times shall be as follows:
| Pre/post-competition days | 11 March | 12 March | |
| Breakfast | 07:00-10:00 | 06:00-10:00 | 06:00-10:00 |
| Lunch | 12:00-15:00 | 12:00-15:00 | 12:00-15:00 |
| Dinner | 19:00-22:00 | 20:00-23:00 | 19:00-22:00 |
Everyone is asked not to spend more than 45 minutes in the restaurant to assure enough rotation of seats as well as necessary cleaning in between, and thus impeding overcrowded restaurant.
If athletes have specific needs of early breakfast, the LOC will check with the hotels to ensure this can be accommodated.
On the competition days, the teams may have the possibility to have lunch at the Municipal Stadium Dr. Magalhães Pessoa, in Leiria. The corresponding requests for each competition day will have to be made in advance, by email to [email protected], no later than Wednesday 08 March, 12:00. Please check the corresponding menu in advance before placing the above mentioned requests.
A late serving provision will be made for those athletes and officials retained at the competition venues due to doping controls or protests.
For lunch and dinner, mineral water and one soft drink per person will be available free of charge. All other drinks must be paid for.
Accreditation cards and vouchers will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where the teams are staying.
All special dietary restrictions (eg. celiac, vegan, vegetarian, etc.), should be communicated to the LOC/Teams´ Hotels no later than 03 March 2023.
Services in the Team Hotels
Meeting Rooms
Rooms for meeting opportunities will be available in each one of the teams´ hotels. Reservations shall be required via the Information Desk at a reasonable time in advance.
To ensure that all teams have access to the Meeting Rooms, reservations are limited to a maximum of 45 minutes, to ensure the necessary cleaning in between.
Teams requiring any additional service may make separate arrangements through the Information Desk.
The meeting rooms opening hours will be as follows (depending on travel schedules):
| Day | Open | Close |
| Thursday 09 March | 09:00 | 22:00 |
| Friday 10 March | 09:00 | 22:00 |
| Saturday 11 March | 07:00 | 22:00 |
| Sunday 12 March | 07:00 | 22:00 |
Rooms for Physiotherapy
Dedicated rooms for physiotherapy will be provided for the teams with medical staff so that they can set-up their own massage beds.
There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see Medical/Physiotherapy Services).
Internet Access
Free Internet access will be provided at the official teams´ hotels.
Check-in Procedures
During check-in teams will be given the keys to their room. The settlement of the pending payments and accreditation will be done afterwards via Team Leaders at the Accreditation Centre.