General Information
The LOC has made accommodation arrangements for team members in 4 hotels of similar standard.
The hotels will officially open with full services on 13 May 2021. If members of your federation are planning to arrive earlier, please contact the LOC (Irena Šašková [email protected]) well in advance to make sure specific arrangements are made.
Information Boards
An Information Board will be located in the lobby of each team hotel displaying relevant information about all aspects of the European Race Walking Team Championships.
Official Hotels
The official hotels for the European Race Walking Team Championships are indicated below with the internet address of their home page where further details can be found:
Teams Hotels
Hotel Libenský****
Nám. T.G.M. 437/II CZ – 290 33 Poděbrady I
Tel.: +420 325 606 333
www.lazne-podebrady.cz/hotel-libensky
Hotel Zámeček****
Husova 232/II, 290 33 Poděbrady
Tel.: +420 325 503 300
www.lazne-podebrady.cz/hotel-zamecek
Hotel Libuše***
Na Valech 254/II CZ – 290 33 Poděbrady I
Tel.: +420 325 606 777
www.lazne-podebrady.cz/hotel-libuse
Hotel Zimní Lázně***
Hakenova 464/II CZ – 290 33 Poděbrady I
Tel.: +420 325 606 888
www.lazne-podebrady.cz/hotel-zimni-lazne
Reservations will be made by the LOC based on the accommodation requirements indicated in the Final Entries.
Team hotels allocation will be communicated after the closing of the Final Entries.
European Athletics Family Hotel
Hotel Bellevue Tlapák****
Nám. T.G.M. 654/II, 290 33 Poděbrady
Tel.: +420 325 606 500
www.lazne-podebrady.cz/hotel-bellevue-tlapak
Accommodation Costs and European Athletics Quota
European Athletics Quota
According to European Athletics Regulation 810.4 accommodation and full board for the visiting teams will be paid for by European Athletics for 2 days and for the following number of scoring athletes:
| Race | Number of scoring athletes |
| Senior Men 50 km | max 3 athletes |
| Senior Men 20 km | max 3 athletes |
| Senior Women 35 km | max 3 athletes |
| Senior Women 20 km | max 3 athletes |
| U20 Men 10 km | max 2 athletes |
| U20 Women 10 km | max 2 athletes |
No contribution shall be made in respect of athletes representing the host European Athletics Member Federation.
Ratio of Athletes & Officials
The number of team officials in the hereunder chart is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials’ accommodation costs. Due to the Covid-19 situation, participation of out-of-ratio officials and personal coaches will not be accepted.
| Number of Athletes From – to | Number of Team Officials Up to: |
| 1 – 3 | 1 |
| 4 – 6 | 2 |
| 7 – 10 | 3 |
| 11 – 15 | 5 |
| 16 – 20 | 7 |
| 21 – 25 | 9 |
| 26 – 30 | 11 |
| 31 – 35 | 13 |
Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison and others.
Accommodation Costs
For all athletes within the European Athletics Quota, European Athletics will pay for full board accommodation, as stipulated in the European Athletics Competition Regulations (810.4), for a period limited to the number of competition days plus one (official period).
The official period is thus 2 nights: check-in on 15 May 2021 and check-out on 17 May 2021.
The additional nights have been fixed to the following: 13-14 May 2021.
This means that if your team is planning to stay in Poděbrady outside the period 13-17 May 2021 (4 nights), the below rates will not apply and a separate agreement will have to be made directly with the LOC/respective hotels.
The following rates apply for team members. This includes full board accommodation.
| Team Members | Single room | Twin room(2) |
| All team members (Official period) | 135 € per night(1) | 150 € per night |
| All team members (Out of period) | 135 € per night | 200 € per night |
All prices include VAT.
(1) For the official period each participating team shall be allocated a minimum number of single rooms equal to 10 % of the total number of athletes and in-ratio team officials entered in the final entries. Additional single rooms can be requested and will be given according to availability. The price for the additional single room is 135 € per night for the full board accommodation for all days.
(2) In case of later arrival/departure of the sharing person, the night the twin room is used as a single room will be charged at the rate of the twin room in single occupancy (75 € during the official period / 100 € for additional days)
European Athletics Regulations
803.7 European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials higher or lower than the number stated in the Preliminary Entry by 20%. The latter applies only if the Preliminary Entry is more than 4 (four).
810.8 The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.
Note: The team Invoice will be based on the accommodation requests included in the final entries as well as any additional requirements indicated after the closing of the final entries.
Payment Procedures
Shortly after the closing of the final entries on 6 May 2021, participating Federations will receive an invoice detailing the amount they owe based on the final entries. Federations are kindly encouraged to make an advance payment of the full amount before 12 May 2021. Advance payments should be made in Euros by bank transfer to the following account:
Owner of the account: CESKY ATLETICKY SVAZ (Czech Athletic Federation)
IBAN : CZ67 0300 0000 0001 7459 0928
BIC/SWIFT : CEKOCZPP
Bank name: Ceskoslovenska obchodni banka, a. s
Bank address: Radlicka 333/150, 150 00 Praha 5, Czech Republic
Account Currency: EUR
VAT Nr.: CZ699005461
VAT: 10 %
Please note that the team leader is requested to provide the LOC with a proof of payment upon arrival at the Accreditation Centre.
Outstanding payments must be settled on-site by the Team Leader during the accreditation procedure. Payment can be made by credit card (Master card or VISA) or by cash (in CZK or EUR).
Rooming list
Detailed information about athletes and officials’ rooming list will have to be entered by the Member Federations during the Final Entries process.
Further amendments will have to be made through the accommodation module of European Athletics event management system after the closing of the Final entries.
While registering their final entries, Member Federations will be requested to give their consent to allow the list of the room numbers for the members of the respective team to be communicated to Sample Collection Officials. Where this information is obtained, it will only be used for the purposes of the blood and urine testing, will be confidentially treated and destroyed once it is no longer required for these purposes.
Meals
Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. In all the restaurants, Sanitary Protocol rules must be strictly followed at all times. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants.
Meals times shall be as follows:
On pre- and post-competition days:
Breakfast 07:30 – 10:00
Lunch 11:30 – 14:00
Dinner 17:00 – 19:00
On the day of the competition (16 May 2021):
Breakfast 05:00 – 10:00
Lunch 11:00 – 15:30
Dinner 18:00 – 22:30
A late serving provision will be made for those athletes retained at the course due to doping controls or protests.
For lunch and dinner, water will be available free of charge. All other drinks must be paid for in cash.
Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where they are staying.
Services in the Team Hotels
Meeting Rooms
Due to Covid-19 situation no common meeting opportunities will be provided to the teams. We advise the teams to use the widely available online video conferencing tools for their internal meetings.
Rooms for Physiotherapy
Dedicated rooms for physiotherapy will be provided for the teams with medical staff so that they can set-up their own massage beds.
There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see Medical/Physiotherapy services). Please reserve access and treatments through the Technical Information Centre.
Internet Access
Free internet access will be provided at team hotels.
Check-in / check-out times
Check-in after 13:00 and check-out by 10:00.
Please contact the LOC for specific arrangements outside these times.